Agenda

Full Council - Tuesday, 4th May, 2021 6.00 pm

Venue: Broadcast from the Civic Suite, Castle House, Great North Road, Newark NG24 1BY

Contact: Nigel Hill Tel: 01636 655243 Email:  Nigel.hill@newark-sherwooddc.gov.uk 

Media

Items
No. Item

Remote Meeting Details

This meeting will be held in a remote manner in accordance with the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020.  

 

The meeting will be live streamed on the Council’s social media platforms to enable access for the Press and Public.

 

 

1.

Apologies for absence

2.

Election of Chairman of the Council for 2021/22

3.

Chairman to sign Declaration of Acceptance of Office

4.

Minutes from the meeting held on 9 March 2021 pdf icon PDF 266 KB

Additional documents:

5.

Declarations of Interest by Members and Officers and as to the Party Whip

6.

Declarations of any Intentions to Record the Meeting

7.

Communications which the Chairman or the Chief Executive may wish to lay before the Council

8.

Communications which the Leader of the Council and Committee Chairmen may wish to lay before the Council

9.

Questions from Members of the Council and Public

10.

In accordance with Rule No. 10 to receive the presentation or the debating of any Petitions from Members of the Council (if any)

11.

Deferring Consideration of the Political Composition of the Council and the Appointments for 2021/22 pdf icon PDF 237 KB

12.

Governance Arrangements pdf icon PDF 236 KB

Additional documents:

13.

Planning Scheme of Delegation pdf icon PDF 261 KB

Additional documents:

14.

Notice of Motion

In accordance with Rule No. 13.1, Councillor P. Harris will move and Councillor M. Brock will second a motion to the following effect:

 

“Many of Newark and Sherwood’s Councillors live quite a distance from Newark. For some it is an hour's round trip to attend a committee meeting. It isn’t always easy, particularly during winter time, to attend all the meetings because of inclement weather and work commitments. There are meetings in the morning, afternoon and evening with some time in-between. That time is not wasted if Members are able to attend remotely from home.

 

Newark & Sherwood District Council has declared a climate emergency, and by attending meetings via Teams or Zoom we are not driving and using non-renewable resources, but are cutting down on our carbon footprint – a priority of this Council. Virtual meetings have saved the Council a considerable amount of money during this financial year as, for example, travel expenses have been very much reduced. As we are facing a significant short fall in funding for the foreseeable future any saving is helpful.

 

Councillors wish to attend the District Council committees but are also keen to attend meetings of the Parish Councils within their wards.  Some are also County Councillors and inevitably there is often a clash of dates.  This means that Councillors have to choose which to attend. The result is less engagement with the District Council, or the County Council or the Parish Councils.  Having remote meetings means that Councillors can more easily attend most of the meetings, to the advantage of all the Councils.

 

The engagement of the public and press has also generally increased (the exception probably being the Planning Committee). The level of reporting about Council business has increased as physical meetings no longer attracted the local press due to cutbacks in their staff.

 

For some Councillors who have work commitments, mobility issues or are carers remote meetings have been easier for them to attend. This may well help to attract a wider age range of potential Councillors in future elections.

 

This Council would like to have the flexibility to hold remote and physical meetings.  We recognise that some meetings are better dealt with physically and we also recognise that perhaps a hybrid model could also work successfully.

 

This Council resolves to:

 

1.    Write to the Ministry of Housing, Communities and Local Government urging that the temporary change to the meeting rules set out in the Local Government Act 1972 be made permanent, so that after May we have the flexibility to hold meetings remotely or physically or by using a combination of the two;

2.    Write to our two MP’s, the County Council and Parish Councils asking for support for this flexible approach to Council meetings; and

3.    Once our request is successful to explore the use of technology to develop remote meetings even more in order to attract a wider audience.”

15.

Minutes for Noting

15a

Policy & Finance Committee - 1 April 2021 pdf icon PDF 319 KB

Additional documents:

15b

Planning Committee - 2 March 2021 and 30 March 2021 pdf icon PDF 387 KB

Additional documents:

15c

Trustee Board of the Gilstrap and William Edward Knight Charity - 4 March 2021 pdf icon PDF 243 KB

15d

Leisure & Environment Committee - 16 March 2021 pdf icon PDF 355 KB

Additional documents:

15e

Homes & Communities Committee - 15 March 2021 pdf icon PDF 287 KB

15f

Economic Development Committee - 24 March 2021 pdf icon PDF 376 KB

15g

General Purposes Committee - 11 March 2021 pdf icon PDF 226 KB

15h

Licensing Committee - 11 March 2021 pdf icon PDF 332 KB

15i

Shareholder Committee - 23 March 2021 pdf icon PDF 206 KB

Additional documents: