Agenda, decisions and minutes

The Leader and Chair advised that the proceedings were being audio recorded and live streamed by the Council.

There were no declarations of interest.

The minutes from the meeting held on 10 September 2024 were agreed as a correct record and signed by the Chair.

AGREED that the Executive Shareholder Committee note the report, with any items being released into the public domain if considered no longer exempt by report authors.

The Leader presented a report which detailed the list of exempt business considered by the Executive Shareholder Committee for period 20 December 2022 to date, for the Committee to determine which reports could be released into the public domain. It was the opinion of Officers that all the reports should remain confidential due to the commercially sensitive nature of the content.

AGREED (unanimously) that the Executive Shareholder Committee note the report, with any items being released into the public domain if considered no longer exempt by report authors.

Reasons for Decision:

To review previous exempt reports and to consider if any information can be released into the public domain. 

Options considered:

This report reviews previous exempt items of business considered by the Executive Shareholder Committee, in order to release any information into the public domain if appropriate.

An alternative approach to taking this report on an annual basis is to utilise the Freedom of Information regime which enables the public to request reports / information to be released at any time which would then be assessed on a case-by-case basis.

There is also provision under the Access to Information Procedure Rules for Members to request the Monitoring Officer to release exempt information into the public domain if there are substantive reasons to do so (paragraph 1.3 of the report refers).

AGREED that the Executive Shareholder Committee note the performance of Active4Today up to period 6, 2024-25.

The Health Improvement and Community Relations Manager was in attendance to present a report detailing the performance of Active4Today for the period 1 April – 30 September 2024.

Overall membership had increased by 44, offsetting losses at Southwell Leisure Centre, and a reduction in anticipated utilities costs had contributed to the projected management fee for 2024-25 decreasing from a budgeted £749,100 to £81,200 representing a projected decrease in management cost to the Council of £667,900. This also included a budgeted £50,000 transfer to the Company’s Target Reserve of £750,000 which currently stood at £640,188 in year. This set the subsidy per user at a forecast of 7p for 2024/25.

The Committee welcomed the report and the positive financial position.

AGREED (unanimously) that the Executive Shareholder Committee note the performance of Active4Today up to period 6, 2024-25.

Reasons for Decision:

To ensure that the shareholder has assurance and oversight of the company’s performance ensuring that the company continues to deliver the outcomes required by the Council as aligned to the Councils Community Plan.

Options considered:

Not applicable

AGREED that Members note the Arkwood Performance Report (attached as the Appendix to the report) and consider company’s performance against its targets and objectives highlighting any areas of high performance and identifying areas for improvement.

The Managing Director- Arkwood was in attendance to present the performance report for quarter 2 and a presentation updating Members on recent progress with developments at Manea and Wirksworth and an update on the pipeline.

Members considered the report and presentation, noting the importance of pipeline sights for the financial success of the Company. Members welcomed the emphasis on Biodiversity Net Gain and inclusion of exemplar properties in developments where possible. Priorities set by the Committee, particularly in relation to sustainability, were driving work practices, for example the use of off-site manufacturing to reduce the number of days on site.

AGREED (unanimously) that Members note the Arkwood Performance Report (attached as the Appendix to the report) and consider company’s performance against its targets and objectives highlighting any areas of high performance and identifying areas for improvement.

Reasons for Decision:

To ensure appropriate review of the Performance of the Councils wholly owned Housing Development Company (Arkwood).

Options considered:

Not applicable