Agenda and minutes

There were no declarations of interest.

NOTED            that no intention to record the meeting was declared apart from through the usual web platforms.

The Minutes of the Meeting held on 16 December 2024 were approved as a correct record and signed by the Chair.

The report provided an update on the current operation of the Crematorium.

The Crematorium and Cemeteries Manager and Registrar presented the report highlighting the cremator and ancillary equipment, building maintenance and repair, and children’s funeral fund update.

AGREED          (unanimously) that:

i)                 the committee noted the report.

ii)                the committee approved the spend of £12,895 to be used from reserves, for the repair and maintenance work to be carried out on the crematorium.

iii)              the committee approved the donation of £3000 to the Children’s Bereavement Centre to fund 15 Counselling sessions for Children across in Mansfield, Ashfield and Newark and Sherwood.

The report showed the forecasted year end position for the 2024/2025 financial year for the Mansfield Crematorium as at 31 December 2024.

The Financial Services Manager for Mansfield District Council gave an overview of the report to the members of the Committee.

AGREED          (unanimously) that:

i)                 the financial information provided in Table 1 and Appendix 1 was for noting only.

The report provided the revenue and capital budgets for 2025/2026 and the proposals for 2026/2027 and 2027/2028.

Table 1 in the report summarised the revenue budget information provided in more detail at Appendix 1.

AGREED           (unanimously) that:

i)                 the proposed revenue and capital budgets for 2025/26 be approved, as per Appendix 1.

ii)               the proposed revenue and capital budgets for 2026/27 and 2027/28 be approved in principle, be approved as per Appendix 1.

iii)              in 2025/26 an annual surplus of £701,657 be approved.

iv)              in 2026/27 and 2027/28 an annual surplus of £463,522 and £523,663 respectively be approved in principle.

The report provided the proposed dates for 2025 – 2026 for consideration and approval having checked against financial reporting deadlines.

AGREED          (unanimously) that:

i)                 the following dates be approved -

22 September 2025 at Mansfield District Council

15 December 2025 at Newark & Sherwood District Council

23 February 2026 at Ashfield District Council

18 May 2026 at Mansfield District Council

The Members noted the Committee Work Programme.

To consider resolving that, under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in part 1 of Schedule 12A of the Act.

Agreed (unanimously) that under section 100A (4) of the Local Government Act 1972, the public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in part 1 of Schedule 12A of the Act.

Committee resolved that under Section 100(A) of the Local Government Act 1972, the press and public be excluded from the meeting during discussion of this item of business on the grounds that it involves the likely disclosure of exempt information as defined in Paragraph 3 of Schedule 12A of the Act and that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.

It is considered that the need to treat the information in this report as exempt outweighs the public interest in disclosure because of potential to prejudice the commercial interests of the contractor, if the financial details were to be put into the public domain thereby becoming available to competitors.