Agenda and minutes

Councillor R.V. Blaney moved and Councillor I. Walker seconded that Councillor K. Walker be elected Chairman of Newark & Sherwood District Council for the 2018/19 municipal year.

AGREED      (unanimously) that Councillor K. Walker be elected Chairman of Newark & Sherwood District Council for the 2018/19 municipal year.

(Councillor K. Walker signed the Declaration of Acceptance of Office and received the Chain of Office from the Retiring Chairman).

Councillor K. Walker presented the past Chairman’s badge to Councillor Mrs L.J. Tift and thanked her for the way she had carried out her duties as Chairman of the District in 2017/18. 

(As the newly elected Chairman, Councillor K. Walker took the Chair for the remainder of the meeting).

Councillor Mrs P. Rainbow moved and Councillor A.C. Roberts seconded that Councillor R.A. Crowe be elected Vice–Chairman of Newark & Sherwood District Council for the 2018/19 municipal year.

AGREED      (unanimously) that Councillor R.A. Crowe be elected Vice-Chairman of Newark & Sherwood District Council for the 2018/19 municipal year.

(Councillor R.A. Crowe signed the Declaration of Acceptance of Office and received the Vice-Chairman’s Chain of Office).

AGREED      that that minutes of the meeting held on 10 April 2018 be approved as a correct record and signed by the Chairman.

NOTED       (a)     the interests declared as shown in the schedule circulated at the meeting.

                   (b)     the additional interest which was declared at the meeting as follows:-

Other than the Council recording in accordance with usual practice, there were no declarations of intention to record the meeting.

The newly elected Chairman advised that his nominated charity for the year would be Homestart.  He also advised that his Chaplin for the year would be Elizabeth Murray and his escort would be Joan Whicher. 

The Council considered the report of the Acting Chief Executive concerning the allocation of seats on Committees to Political Groups, as required by Council Procedure Rule No. 17.6.

Section 15 of the Local Government and Housing Act 1989 required the Council to consider the political composition of the Council at each Annual Meeting.  This Act, together with the Local Government (Committees and Political Groups) Regulations 1990, required the Council to allocate seats on committees on a proportional basis in accordance with the number of seats held on the Council by each political group.  The proposed allocation of seats was set out in Appendix A to the report.

AGREED      (unanimously) that the allocation of seats to Political Groups (as set out in Appendix A to these minutes) be approved.

To appoint the Leader and Deputy Leader of the Council, Committee Chairmen and Vice-Chairmen, Major Opposition Group Spokespersons, Members to Committees and Substitute Members to Committees etc

The Council considered the report of the Acting Chief Executive which sought to make  the appointments of the Leader and Deputy Leader of the Council, Chairmen and Vice Chairmen of Committees, Major Opposition Spokespersons, Members and Substitute Members to Committees. 

The schedule had been updated to include the Working Parties/Task & Finish Groups and Advisory Boards that had been established by the Council and were still operational.

AGREED      (unanimously) that the appointments as set out in the schedule, at Appendix B to these minutes, be approved.

The Council considered the report of the Acting Chief Executive which sought to make appointments to Outside Bodies for the 2018/19 municipal year.  The list of appointments had been revised to include two observer representatives on the Board of Trustees for the Rumbles Catering Project and also included the Interim Board of Directors for the Council’s wholly owned Development Company.

AGREED      (unanimously) that the appointments of representatives on outside bodies for 2018/19, as set out in the schedule at Appendix C to these minutes, be approved.

The Council considered the report of the Acting Chief Executive concerning Council Procedure Rule No. 4.8, which required Council to appoint a panel of at least four Members in order to be in a position to call an Extraordinary Meeting of the Council should the offices of the Chairman and Vice-Chairman of the Council be vacant, or if both the Chairman and Vice-Chairman were unable to act for any reason.

AGREED      (unanimously) that the Leader of the Council, Deputy Leader of the Council, together with the Leaders of the Labour and Independent Groups, be appointed to the Panel established in accordance with Council Procedure Rule No. 4.8.