Agenda and minutes

AGREED that that minutes of the meeting held on 8 March 2018 be approved as a

correct record and signed by the Chairman.

NOTED the interests declared as shown in the schedule circulated at the meeting.

Other than the Council recording in accordance with usual practice, there were no declarations of intention to record the meeting.

The Acting Chief Executive reminded all Members of the GDPR training sessions which had been arranged for Monday 16 April at 2.00pm and Tuesday 24 April at 5.00pm.

The Acting Chief Executive also requested Members to advise Democratic Services if they were able to attend the Gladstone House opening event to be held on Tuesday 24 April 2018 from 2.00pm.

The Council considered the report of the Acting Chief Executive which sought to confirm the recommendation of the Chief Officers Appointment Panel in respect of the appointment of the Chief Executive and Head of Paid Service. Following a rigorous recruitment process the Chief Officers Appointments Panel unanimously recommended that John Robinson, currently Chief Executive of Gedling Borough Council, be appointed as Chief Executive and Head of Paid Service. Terms and conditions of employment had been agreed and Mr Robinson was scheduled to take up the position on 23 July 2018.

AGREED (unanimously) that

(a)        John Robinson be appointed as Chief Executive and Head of Paid Service, Electoral Registration Officer and Returning Officer with effect from 23 July 2018;

(b)        John Robinson be nominated as a Director of the Board of Active4Today and of the Council’s Development Company with effect from 23 July 2018 and that the Acting Chief Executive stand down from these roles accordingly; and

(c)        the Acting Chief Executive, Kirsty Cole, revert to her substantive role of Deputy Chief Executive and that she reassume the role of Monitoring Officer with effect from 23 July 2018 and the Director – Safety, Karen White,  reassume the role of Deputy Monitoring Officer with effect from the same date.

The Council considered the report of the Director – Safety which sought approval of the Articles of Association and Governance Agreement for the Council’s wholly owned Development Company following. The Shareholder Committee had considered the draft Articles of Association and Governance Agreement at their meeting held on 29 March 2018 and following amendment had recommended them to Council for approval.

In accordance with Procedure Rule No. 26.4 Councillor D. Staples moved, and Councillor P. Peacock seconded an amendment in respect of the recommendation to approve the Governance Agreement that:

“the Governance Agreement be referred back to the Shareholder Committee for further consideration of the ethical issues.”

This amendment was declared lost with 11 votes for and 19 against.

AGREED (with 19 votes for, 10 against and 1 abstention) that the Governance Agreement for the Development Company be approved.

AGREED (unanimously) that the Articles of Association for the Development Company be approved.

The Council considered the report of the Acting Chief Executive which sought approval for the publication of draft proposals in respect of the Community Governance Review of the Newark Town Council boundaries. In accordance with the Local Government and Public Involvement in Health Act 2007 the Council has the responsibility for undertaking community governance reviews. At their meeting held on 12 December 2017 the Council approved the terms of reference for the review of the Newark Town Council boundaries and agreed to publish these for a period of consultation, which closed on 9 February 2018.

Three responses were received during the consultation process and these were considered by the Community Governance Review Working Party at their meeting held on 20 March 2018. The Working Party formulated Draft Proposals for consultation and these were attached as Appendix A to the report. It was proposed that these be published for a further period of consultation which would open on 16 April 2018 and close on 25 May 2018 in accordance with the revised timetable which was set out as Appendix B to the report.

AGREED (unanimously) that the draft proposals as set out in Appendix A to the report be published in accordance with the revised review timetable.

In accordance with Rule No 13.1, Councillor R.J. Jackson will move and Councillor R.B. Laughton will second a motion to the following effect:

“Newark & Sherwood District Council as a waste collecting authority:

Support the growing national campaign to highlight the dangers of single use plastics to our environment especially our oceans;

That we commit to work with our waste management partners, Nottinghamshire County Council and Veolia to maximise the amount of plastic and other materials which can be recycled;

We review and reduce our reliance on single use plastics throughout the Councils services and encourage others to do the same and to use alternative materials wherever possible; and

Agrees that a paper is brought to the Councils Leisure & Environment Committee on how we progress these objectives.”

In accordance with Procedure Rule No 13.1, Councillor R Jackson moved and Councillor B. Laughton seconded a motion to the following effect:

“Newark & Sherwood District Council as a waste collecting authority:

Support the growing national campaign to highlight the dangers of single use plastics to our environment especially our oceans;

That we commit to work with our waste management partners, Nottinghamshire County Council and Veolia to maximise the amount of plastic and other materials which can be recycled;

We review and reduce our reliance on single use plastics throughout the Councils services and encourage others to do the same and to use alternative materials wherever possible; and

Agrees that a paper is brought to the Councils Leisure & Environment Committee on how we progress these objectives.”

The motion, on being put to the vote was declared carried unanimously.

Councillors P. Handley, I. Walker and Mrs A. Truswell left the meeting following the consideration of this motion.

(i) 6 March 2018

(ii) 3 April 2018

Minute No. 207 – Field Ref. No. 7108, Eakring Road, Bilsthorpe     

(17/01139/OUTM)(MAJOR)

                       Councillor B. Laughton stated that Bilsthorpe Parish Council welcomed this decision of the Planning Committee but their preference was for enhanced Section 106 funding for the Village Hall rather than the provision of affordable housing, and requested that his be taken into account.

Councillor D. Payne noted the request.

Minute No. 4 – Company Name

In presenting the minutes Councillor R. Blaney advised the Council that the proposed name for the Development Company, on which the Director – Resources was likely to consult, was “ArkWood Development Limited”.