Issue - meetings

AGREED      that Cabinet endorse the recommendations of the Working Group as follows:

a)            that the amendment is made to the Council’s website, including a postcode search for ‘find your ward member’.(NB postcode search has now been implemented);

b)            that all elected councillors are automatically signed up to the Council’s Official Newsletters;

c)             the Communications & Marketing Team to set up a further drop-in session for elected councillors to help with social media and Google Alerts;

d)            the posters consistent with the examples circulated at the meetingwill be made available for all elected councillors to use;

e)            that the Democratic Services Team will re advertise the allocated Democratic Services Officer (DSO) list and actively promote the support they can offer to elected councillors; and

f)              that the Power BI system is developed and provided to all councillors and that the system is further developed over time to include other service requests and reports.

The Transformation & Improvement Officer was in attendance to present an update on the work of the member working group on Information Sharing with Elected Members, and bring recommendations from the group to Cabinet. The posters marked to follow as appendix B were handed to Members. The Cabinet considered the report and welcomed the recommendations from the Policy and Performance Improvement Committee.

AGREED (with 7 For and 1 Abstention) That Cabinet endorse the recommendations of the Working Group as follows:

a)      that the amendment is made to the Council’s website, including a postcode search for ‘find your ward member’.(NB postcode search has now been implemented);

b)      that all elected councillors are automatically signed up to the Council’s Official Newsletters;

c)      the Communications & Marketing Team to set up a further drop-in session for elected councillors to help with social media and Google Alerts;

d)      the posters at Appendix B will be made available for all elected councillors to use;

e)      that the Democratic Services Team will re advertise the allocated Democratic Services Officer (DSO) list and actively promote the support they can offer to elected councillors; and

f)       that the Power BI system is developed and provided to all councillors and that the system is further developed over time to include other service requests and reports.

Reasons for Decision:

Following on from a Topic Request Form received by PPIC in September 2023, the recommendations of the Working Group are noted above and set out in this report. These have been brought forward to Cabinet as these recommendations will benefit all Elected Members.

Options considered:

Do nothing or accept only some of the working group recommendations.