Decision details

The Business Manager – Housing Maintenance & Asset Management presented a report which sought approval to replace Keystone, with a new Asset Management & Compliance system for the Housing, Health & Wellbeing directorate. This replacement would enable the Council to maintain a robust system for the management of property data in order to ensure the safety of tenants in their homes, and enable effective asset management.

The report detailed the issues ad risks with the existing software, set out the options for replacement, and detailed the selection process for the proposed new supplier. After extensive consideration, it was proposed that Apex was the most suitable solution.

AGREED      (unanimously) that:

(a)          Members approve the preferred provider from the framework, Apex, to deliver a new asset management database;

(b)          the total one off expenditure of Apex of £160,300 funded from the HRA Development and ICT Reserve be approved; and

(c)          the additional annual revenue costs of Apex of £17,889 per year for all modules, funded by HRA efficiency savings be approved and added into future year budgets.

Reason for Decision

To improve the performance of the Compliance & Safety Team and ensure the health, safety and wellbeing of our tenants and employees remain paramount.